2332 - (DJE) Bidding Requirements
2332 (DJE) Bidding Requirements 2332 (DJE)
All contracts for, and purchases of, supplies, materials, equipment, and
contractual services in the amount of $3,000.00 or more for a single
purchase order or for a related group of purchase orders will be based,
when feasible, on at least two competitive bids or quotations.
contractual services in the amount of $3,000.00 or more for a single
purchase order or for a related group of purchase orders will be based,
when feasible, on at least two competitive bids or quotations.
All contracts for, and purchases of, supplies, materials, equipment, and
contractual services, for a single purchase order or for a related group of
purchase orders, in the amount of $10,000 or more, will be based, when
feasible, on at least three competitive bids or quotations unless waived by
the Milford School Board.
Special arrangements may be made for ordering perishable and
emergency supplies or repairs.
When bidding procedures are used, bids shall be advertised appropriately
(e.g., in local / community newspapers, website, etc.). Suppliers shall be
invited to have their names placed on mailing lists to receive invitations to
bid. When specifications are prepared, they will be mailed to all merchants
and firms who have indicated an interest in bidding.
All bids must be submitted in sealed envelopes, addressed to the Board,
and plainly marked with the name of the bid and time of the bid opening.
Bids shall be opened at the time specified and all bidders and other
persons shall be invited to be present.
The Board reserves the right to reject any or all bids and to accept that bid
which appears to be in the best interest of the district. The Board reserves
the right to waive any formalities in, or reject, any or all bids or any part of
any bid. Any bid may be withdrawn prior to the scheduled time for the
opening of bids. Any bid received after the time and date specified shall not
be considered. The Board also reserves the right to negotiate with a bidder.
The bidder to whom the award is made may be required to enter into a
written contract with the District, which may require bonding, security
deposit, and retainer.
written contract with the District, which may require bonding, security
deposit, and retainer.
The Superintendent shall have the authority, on behalf of the School Board,
to accept bids less than $20,000.
Adopted: 11/4/2025